How Meta Ads and Automation Boosted Venue Hire Enquiries
“Before this, enquiries came in through email, phone, Facebook — and we lost track. Now we know exactly where every lead is and what needs to happen next.” - The Meeting Place team
📌 Project Snapshot
Venue hire was always part of The Meeting Place’s revenue — but managing it was chaotic. Enquiries were missed, stages weren’t tracked, and there was no central process. We built a full system using a landing page, Meta Ads, and the ARCHIVE Platform to streamline everything. The result? More enquiries, fewer headaches, and a clear path from first contact to signed contract.
🚧 The Challenge
The Meeting Place offers affordable, flexible community spaces — but the process to book one was anything but smooth.
Staff were dealing with:
Enquiries coming in through multiple disconnected channels
No system to track progress (Was this person sent the contract? Did they confirm?)
Delays in sending agreements and locking things in
The result? Missed bookings, lost leads, and extra stress.
🛠️ What We Built
This project brought together three core pieces:
🌐 Website Landing Page
Clear overview of spaces, pricing, FAQs, inclusions
A single place to send all potential hirers
Embedded form powered by the ARCHIVE Platform
💬 Meta Ads & Organic Campaigns
$5/day local ads targeting small businesses, groups, and event hosts
Supported by consistent Facebook posts and community group shares
Direct call-to-action: “Need a space for your next meeting or event?”
⚙️ ARCHIVE Platform Setup
Smart intake form triggered instant internal notifications
Custom pipeline to track enquiries by stage:
New → Follow-Up → Quote Sent → Awaiting Confirmation → BookedBuilt-in electronic signature system for hire agreements — no printing, no chasing
📈 The Outcome
✔️ Enquiries are now tracked from start to finish
✔️ No more missed messages or follow-ups falling through the cracks
✔️ Staff save time, and clients get a smoother experience
✔️ More bookings coming in through a clear, consistent funnel
“It finally feels like a real system — not just duct tape and spreadsheets.”
– TMP Staff Member
💬 Ready to Tackle Something Similar?
If your venue, centre, or small business offers space for hire but struggles with messy admin or missed opportunities, we’d love to help. Archive Consultants builds simple, reliable systems that make enquiry-to-booking smooth and trackable — without adding to your workload.
🔎 Need help improving your bookings and client flow?
Explore our consulting and coordination services:
https://archive-consultants.com/services-consulting
⚙️ Want to automate intake, reminders, and contracts?
See how The ARCHIVE Platform simplifies venue hire systems:
https://archive-consultants.com/the-archive-platform
🧱 Looking for a fully set up landing page that converts?
Check out our Ready-to-Go Landing Page Offer:
https://archive-consultants.com/ready-to-go-landing-page
🌐 Need a site that explains your offer clearly and saves staff time?
Explore our full website and digital support services:
https://archive-consultants.com/services-website-support
🏠 Or learn more about us and what we do:
https://archive-consultants.com/about-us
